Digital Mailroom

DataServ offers a best-in-class, highly efficient, SAS 70 compliant Digital Mailroom facility with Software as a Service (SaaS) capture services optimized for documents of all types. We pioneered small batch, fast turnaround scanning services back in 1996. We can accept documents of any type, in any form via mail, courier, FTP, remote capture, EDI, you name it. It does not matter in what format we receive your documents, we process them all through the same proven, reliable system.

Our Digital Mailroom serves as the front end to our Software as a Service for document and process automation. So if you choose DataServ workflow for AP invoices, order processing for AR, or you use our Virtual Personnel File capability for HR, all documents will be collected through this facility.

Because DataServ already has this established process in our Digital Mailroom that has been perfected for all document types, you get to skip the high capital costs of setting up your own scanning and capture operation, buying specialized software, including high priced consultants to implement, and then the high labor costs associated with the inherent learning curve to optimize your in-house process. We utilize our high speed scanners for paper documents with the latest combination of technology and people. 

By bringing together a highly evolved SaaS system with human verification by our expert staff with many years of experience, you get a very accurate, low-cost and dependable document and data capture process. This sophisticated technology is setup, running and processing millions of documents each month. For this reason, DataServ can offer you a rapid conversion from your paper processes to the most appropriate level of document and data capture and give you the lower costs that result from automation.

The DataServ Digital Mailroom offers these services:

• 24 hour processing
• PO box receipt and management, fax, email, EDI receipt and remote capture
• Redundant high-speed scanners (160 pages per minute)
• OCR SaaS
• Offshore resources (when appropriate)
• Average 3 million docs monthly
• Recycling 146,000 lbs. of paper yearly
• AP Invoice Processing Machine 

Watch our short Digital Mailroom video!