Hire-to-Retire (H2R)

How do documents become decisions within the Hire-to-Retire function?

DataServ can transform documents that are an essential part of your business into decisions that minimize your risk and maximize productivity throughout your hire-to-retire process.

In today’s complex global Human Resources environment, documents originate from many sources in many forms. All of these disparate documents need to be managed and retained. DataServ has created a Virtual Personnel File to accommodate the complete transaction cycle. For example, documents are generated from an HRIS system, payroll system, benefits system, paper forms are received, signatures are collected. Over time, the employee receives additional documents such as performance reviews, recommendations or disciplinary memos. At any stage of the cycle, other employees may need to use the related documents to effectively perform their duties.

Through a partnership with DataServ, you can quickly transform the documents and information from these transactions into decisions that positively impact your business. DataServ capabilities range from virtual personnel file to employee management systems. Our capabilities harness the power of DataServ Document-centric workflow and process automation technologies as well as our selective outsourcing services to enhance your performance from hire-to-retire.

Understanding Your Challenges… It’s Not Just Technology

DataServ does more than provide Software as a Service (SaaS) technology to improve your hire-to-retire process. Our broad experience and deep expertise in administration provides a unique perspective and best practices for your business process improvement and document management objectives. DataServ seeks to understand the intricacies of your business process and then tailors our solution to address your unique needs without the high cost of customization. Unemployment claims require accurate records. Litigious ex-employees put your company at risk. Workers Comp or OSHA claims judgments require documentation to avoid fines. These fines can be very expensive. Hundreds of thousands of dollars is not uncommon!

Increase Productivity… While Reducing Cost

We tailor DataServ solutions to integrate with your process at any point of the transaction cycle. Our “turnkey” capabilities allow you to address your specific challenges by selecting which part of the process to focus on. For example, a client in construction services significantly improved their critical document management and retention program in HR. Using DataServ’s Virtual Personnel File with bar code capabilities drastically simplified the project, allowing it to be completed in just 90 business days. Packet completion can automatically identify missing documents – easily ensuring compliance.

DataServ Can Do That

Most HR professionals agree that the variety of transactions and resulting document sources can be overwhelming. For example, a media client needed to securely capture and manage documents electronically to ensure compliance with regulations and efficiently manage internal paperwork. The cost savings associated with the elimination of manual filing, tracking, storing and retrieving easily justified the solution. Because the H2R documents are instantly accessible via DataServ, various user groups - from employee managers to benefits administrators to payroll clerks - are able to securely access appropriate documents concurrently, increasing efficiencies throughout the organization while maintaining privacy and confidentiality. This is one example of a number of DataServ SaaS solutions that can transform your documents into decisions from hire to retire.