Quote-to-Cash (Q2C)

How do documents become decisions within Quote-to-Cash processes?

DataServ can transform documents that are an essential part of your business into decisions that maximize your productivity and streamline your quote-to-cash process.

In today’s complex AR environment, these documents originate from many sources in many forms for a complete transaction cycle as shown above. For example, a customer sends you a purchase order, a pick ticket is generated, a bill of lading is issued for delivery, an invoice is created, a payment is received, and the payment is posted to your financial system. At any stage of the cycle, many employees may need to access the related documents to effectively perform their duties.

In our past 17 years, DataServ has helped hundreds of global companies automate and dramatically improve their Quote-To-Cash processes. Companies turn to our comprehensive SaaS Q2C Solutions when they are faced with:

• High level directives for cost reductions in:

• Finance centralization   

• Shared services creation   

• Resource optimization  

• Labor intensive, high cost, manual processes due to:

• Decentralized organization   

• Distributed operations   

• Lack of timely visibility into receivables/cash
• Lean accounting initiatives
• Disaster protection requirements
• Risk and cost of un-managed documents
• Privacy and information security issues

Understanding Your Challenges… It’s Not Just Technology

DataServ does more than implement technology to improve your quote-to-cash process. DataServ seeks to understand the intricacies of your business process and then tailor our solution to address your unique needs without the high cost of customization.

Our broad experience and deep expertise in Finance and Administration provides a unique perspective and best practices for your business process improvement and document management objectives.

Increase Productivity… While Reducing Cost

We tailor DataServ On-Demand solutions to integrate with your process at any point of the transaction cycle. Our “turnkey” capabilities allow you to address your specific challenges by selecting which part of the process to focus on. For example, a client in the entertainment industry uses DataServ to solve an AR bottleneck, which reduced their DSO by more than 10 days.

DataServ Can Do That

Most Q2C professionals agree that the volume of transactions and resulting documents can be overwhelming. For example, a distribution company typically drop ships in small quantities to numerous locations across the country, yet their customer requested a single invoice for payment each month. This made it difficult for the company to reconcile and collect late or denied payments - resulting in increased Days Sales Outstanding (DSO). By capturing all of the documents associated with the quote-to-cash cycle and rapidly providing easy access to the credit and collections staff in a simple interface, DataServ improved the visibility and effectiveness of the collections process and significantly shortened the client’s DSO making a headcount reduction in the department possible. This is one example of a number of DataServ On-Demand solutions available to transform your documents into decisions within the quote-to-cash cycle.

See How We Help Companies Do All of This